Proceedings of the Central Mentoring Committee meeting held on 30.11.2017 at 02:00 p.m.

1. The Chairman welcomed all the members present in the meeting and requested them to present the main points of mentoring report prepared on the basis of two previous mentoring sessions held in respective department / faculty. All members discussed and gave their observations. The proforma sent by the Chairman of Mentoring Committee for the purpose of summary report to be submitted by the all Deans to the Coordinator was agreed upon as such.
2. All the members were apprised that a review of summary reports shows that mostly the problem highlighted are relating to infrastructure and other facilities like shortage of teachers, WiFi connectivity, transport etc. Therefore, it was clarified that these are the grievances which should be sorted out by Heads and Deans in general, while mentoring should be conducted for each student individually and his/her problem should be properly heard, examined and sorted out.
3. All Deans/Heads were requested to share with the respective mentors the contents of mentoring guidelines already circulated. It was also felt that at the time of mentoring all mentors should have with them the attendance record of the students for the last 15 days and reasons of shortage of lectures, if any, should be enquried into while mentoring. Those who do not attend mentoring session and are not punctual in the classes should be taken seriously as they are the ones who really need mentoring and counseling.
4. It was agreed that a workshop for the mentors need to be conducted for which a date will be conveyed separately by the coordinator in consultation with the Chairman of Central Mentoring Committee. It will be a short duration workshop and the resource persons will be experienced internal teachers.
5. It was discussed and agreed that the students from distant states like north east and J&K have distinct problems and therefore, need special care, concern and mentoring. It was resolved that besides their mentors in the faculty, a separate mentor cum counselor should be at the University level too for the group of such students. It was decided that the coordinator Dr. Bharti Raina will identify a teacher staying in campus in consultation with Dr. Waheeda Khan, Dean, Faculty of Behavioral Sciences for the purpose.
6. Lastly all members were requested to ensure that mentoring should be regularly held in its letter and spirit as per notified schedule. The meeting ended with a vote of thanks by the Chairman of the Committee.

Recorded by:
Dr. Bharti Raina
Coordinator
Central Mentoring Committee