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Minutes Examinations

IQACMinutes Examinations

Minutes of Meeting with the Controller of Examinations

The Meeting with the Controller of Examinations took place in Collegium of Deans Office on 27th May 2017 from 12:00 noon onwards.

The following members attended the meeting:

  1. Dr T.D Dogra, Pro-chancellor, SGT University- Chairperson for the meeting
  2. Dr H.S Grover, Dean Education, Examinations and International affairs, SGT University
  3. Dr S.C Mohapatra, Dean Academic Affairs, SGT University
  4. Dr Khazan Singh Sangwan, Controller of Examinations, SGT University
  5. Mr. Balvinder Singh, Asst COE
  6. Dr Astha Chaudhry, Reader, Dept of Oral Medicine and Radiology
  7. Dr Amit Bharadwaj, Reader, Dept of Periodontics
  8. Dr Akshay Munjal, Reader, Dept of Periodontics

The meeting was mainly done for a brainstorming session regarding the existing examination process and to discuss the possible reforms to make the examination process more student friendly and objective.

The Following points were discussed:

  1. Controller of examinations were asked to find out if any directions/ guidelines from UGC, Council or court are prevalent regarding the necessity of external examiner for examination process as external examiners are merely adding to the expenditure for the examination process whereas the assessment is mainly based on internal observations. Discussions were done if internal examination quotient can be increased and external examination quotient can be reduced or atlas 50:50 ration of each can be done or if only 1 external examiner can be sufficient.
  2. To search for the examination process/ patterns of reputed national and international universities.
  3. To formulate a common question bank from where questions can be given for examinations. The question may be selected from the bank by internal examiner to reduce the expenditure posed by external examiner. However, updation and accreditation of question bank may be done time to time by calling an external expert.
  4. To make ‘Saturday’ as a weekly assessment day for each subject. The assessment may comprise of objective or subjective questions. The weekly assessment will then be compiled into monthly assessment, then into mid semester and then end of semester assessment. The average of these will constitute the internal assessment. This will actually constitute the formative assessment and this can increase the quotient of internal assessment. The policy for weekly assessment to be prepared by Dean Examinations.
  5. The pattern of question paper should be changed. It should comprise of 150-200 questions covering all types of questions namely:
    • – Essay
    • – Short questions
    • – Only Definitions
    • – Objective type
      • Problem based
      • Single response
      • Multiple response
      • Reasoning and assertion
      • Matching type
      • Sequencing
      • True/false
      • Fill in the blanks

The questions should be prepared according to syllabus areas designated as must to know, desirable to know and nice to know.

Dr. T.D Dogra
Prochancellor, SGT University