Minutes of meeting

The meeting of education group coordinators was conducted on 2nd June 2018 at 11:00am in Room no 306, Third floor, A block with the following agenda:

• Teaching methodology report of April, May
• Syllabus and curriculum
• Question Bank
• Faculty profiles for updating on IQAC Website
• E-learning modules
• Reports of events

The following members were present:

1. Dr. T.D Dogra, Director IQAC and Chairman for the meeting
2. Dr. S.C Mohapatra, Dean academic affairs
3. Dr. Vijay Bhalla, Principal, SGT College of Pharmacy
4. Dr. Astha Chaudhry, Sub Dean & Member Secretary IQAC
5. Dr. Yogesh Mehta, Faculty of Management
6. Dr. Kamlesh Sharma, Faculty of Physical Sciences
7. Dr. Manish Yadav, SGT College of Pharmacy
8. Dr Abhinav Bhargava, Faculty of Dental Sciences
9. Ms Priyanka Tyagi, Faculty of Mass Communication
10. Dr Neeraj Gupta, Faculty of Indian Medical System
11. Ms Mamata Devi Akoijam, Faculty of Nursing
12. Ms Sonia Srivastava, Centre for Language and Communications
13. Mr Asad Habeeb, Faculty of Engineering and Technology
14. Ms Malini Tewari, Faculty of Engineering and Technology
15. Ms Jyoti Ahlawat, Faculty of Engineering and Technology
16. Dr Sachin Bhardwaj, Faculty of Indian Medical System
17. Dr Aparna Gupta, Faculty of Physiotherapy
18. Prof Ashok Panchal, Faculty of Hotel and Tourism Management
19. Dr Shivani Sahdev, Faculty of Behavioural Sciences

The faculties from which no coordinator/ representative attended the meeting are as follows:

1. Faculty of Medicine & Health Sciences
2. Faculty of Agricultural Sciences
3. Faculty of Allied Health Sciences
4. Faculty of Fashion and Design
5. Faculty of Law

The following were the proceedings of the meeting:

• On the absence of coordinators/ representatives of some of the faculties mentioned above, Director IQAC expressed his concern that this is a monthly meeting of all the coordinators from each faculty and theabsence of coordinators or representative leading to lack of representation of a particularfaculty shall not be tolerated. The deans shall be informed about the absence ofcoordinators and shall be strictly instructed to ensure the attendance of coordinators in themeeting.
• Dr Dogra asked the coordinators to share their experiences of the implementation of newer teaching methods, the problems encountered. It was then decided that all the coordinators shall be making presentations about the status of teaching methodology implementation in their faculty, their outcomes, the problems encountered, any innovative technique used etc on 14th July 2018.
• Dr Yogesh Mehta expressed his concern as Centre Superintendent for the examinations that the answer booklet given for the University examinations has more than required no. of pages in view of the recently introduced Objective component in examinations, so a revision of the answer booklet is required. Dr Dogra addressed that examination branch is aware of the same and shall be revising it in the next lot to be sent for printing.
• One of concerns expressed by Faculty of Commerce and Management was that they are getting permission to attend the Faculty development programs, seminars and conferences but not workshops. This was pointed out as a clerical mistake where the concerned staff may actually not be aware of the workshops as academic activities. Dr Dogra said that he shall talk to Vice chancellor for issuing a circular to grant leave for academic activities.
• It was decided that the education coordinators will now be the IQAC coordinators to help in coordination of all the tasks/cooperation required from all the faculties by the IQAC. They shall be the point of contact by IQAC for all the information/requirements being sent to the Dean.
• There was a discussion about the Faculty development programs and it was discussed to find out the UGC guidelines for the approval of FDPs.
• The issue of making a regional centre of IGNOU for physiotherapy was discussed and faculty representative from physiotherapy was asked to find out the details about the protocol and procedures for the same.
• Since, most of coordinators expressed their concerns about Problem based learning, It was discussed that a workshop shall be planned with IQAC Coordinators on PBL.
• Some of the coordinators expressed that some of the teaching methodologies are not applicable in their field for which Dr Dogra cleared that the list of 15 teaching methods as advocated by IQAC are not the only ones to be used. The faculty is free to devise their own innovative teaching methods and can use the newer methods in whatever proportion they feel is suitable for their faculty. The basic idea is to eliminate the didactic lecture and to engage the students in the class for their increased participatory learning.
• On asking about the submission of latest curriculum and syllabus, concern was expressed that even after repeated reminders verbal and through mail, some of the faculties have not responded so they should communicate the same to their respective Deans to expedite the process. Also, since some of the faculty members may not be well versed with these terminologies and their preparation, there was a discussion to hold a half day workshop for the coordinators to make them understand about the concept of Unit, Syllabus, curriculum, modules etc. so that they may communicate the same to their respective colleagues and help in preparation of the syllabus and curriculum as syllabus and curriculum revision shall be aregular annual activity.
• The faculty was motivated to record more and more e-lectures and also to prepare modules of lectures where in 1 module may be composed of more than 5 lectures and as per Vice Chancellor, Faculty preparing modules shall be given monetary benefits and appreciation certificates.
• Regarding the question bank, all the co-ordinators were explained the purpose and the objective behind the creation of question bank so that they are able to supply the required question papers from their respective faculties to expedite the process. Dr Dogra also informed the coordinators that IQAC is in the process of procuring the question bank software that will dramatically ease the creation of question paper just before the exam to reduce any chances of bias and leaking of paper and urged the coordinators to cooperate in the same.
• Since, IQAC has already communicated to all deans regarding updating of the faculty profiles on the IQAC website, so the faculties who have not initiated the process, their coordinators were urged to help in coordination of the same. Many faculties expressed that the same data is being asked by multiple sources in multiple formats so there should be central data centre who shall be responsible for making the changes in the website when any faculty leaves or joins the institution. On this, Dr Dogra expressed that these things are being discussed and some system shall be made into place taking HR into loop.
• The faculties have also been communicated multiple times about the report of events in a said formatbut still then many faculties are not sending the reports post the event. The coordinators expressed that they are not aware of any report format and have been sending the write up for social media upload. But it was made very clear that social media upload is different and documentation of an event in the form of report by IQAC is required for the inspection purpose to have a record of the activities of each faculty. So, if every event report is made separately rather than a compiled report of all events, it is better representation of the faculty during the upcoming inspections like NAAC. It was decided that the IQAC format for report of events shall be sent to all the coordinators.
• The meeting ended with vote of thanks by the chairman for the meeting Dr T.D Dogra.

Minutes recorded by: Dr. Astha Chaudhry

Minutes approved by: Dr. T.D Dogra